MS Excel : Let Excel READ YOUR DATA

MS Excel : Let Excel READ YOUR DATA

If you have a large amount of data to enter, especially
numbers, you may want to verify the accuracy of
your data entry by having the data read to you
while comparing it with a printed list. Excel can
read your data again. All you have to do is specify the
data you want to read, click on a button and Excel
start reading You can choose to read Excel
through the first row and then move on to the next row,
or down in the first column and then move on to the next
column. You can also have Excel read data while
enter it

add the following buttons to Quick Access
Toolbar: Speak Cells, Speak Cells - Stop Speaking
and talk cells when entering. To learn to add
Quick Access toolbar buttons, see Task # 95.
You can find the necessary buttons for this task in the
Commands not in the section of the ribbon.

READ CELLS
1 Click and drag to select the cells
You want Excel to read.
2 Click Talk for
Columns or talking in rows
button.
l Click Talk by columns if
do you want Excel to read the
columns
l Click Talk by rows if desired
Excel to read through the rows.

3 Click the Talk cells button.
Excel reads the cells.
l To stop reading cells, click
the Speak Cells - Stop talking
Cell Button

SPEAK CELLS WHEN ENTERING
4 Click Speak on
Enter button
Excel says: "The cells will
now it is spoken in
Get in."
5 Enter data in your
spreadsheet.
Excel reads the data as
5 you enter it.

6 Click the Talk button when entering again.
Excel says: "Disable Talk on entry."

Important!

For Excel to read your worksheet, you must have
speakers connected to your computer and you should
configure the option of voice, sound and audio devices
in the control panel correctly. Click on start
button, Settings and then Control Panel to verify
these device settings.

Did you know

You can also verify the accuracy of your data entry
performing a spell checker. Just click on Review
tab, Review and then Spelling. If your worksheet
has errors, the Spelling dialog box appears and
offers suggestions for correct spelling. You can
Accept one of the suggestions or click on one of the
Other dialog box options.